Multiple levels of headings present two sets of problems: structural and typographic. Cure the structural problems and the typographic problems become much simpler.
The first structural problem is that writers often use too many levels of headings. This leads to increasingly desperate attempts to make them visually distinct, usually with injudicious combinations of bold or italic, underlining, point size, all caps, and first-line indents. The result is trainwrecks like this:
5(a)(1)(iv) The Target Market
Has Expressed a Preference for
Copious Banner Advertising.
Headings are signposts for readers that reveal the structure of your argument. Note that I didn’t say the structure of your document. Headings that announce every topic, subtopic, minitopic, and microtopic are exhausting. If you write from an outline, that can be a good starting point for your headings, but don’t stop there—simplify it further.
Limit yourself to three levels of headings. Two is better. Readers should be able to orient themselves from the headings. With more than three levels, that task becomes hopelessly confusing. You may know your argument inside out, but no one else does.
The second structural problem is headings that are just placeholders or labels. Write substantive headings. Readers should be able to understand the framework of your argument just by reading the headings. Headings without substance are not signposts—they just waste space. Here’s a bad heading:
Whatever appears under the first heading is obviously the introduction. So avoid a generic label and make the heading descriptive:
Once you’ve cured the structural problems, the typographic problems are easy to solve. If you simplify your headings, you’ll end up needing only two or three levels. Then work within these parameters:
all caps are fine for headings shorter than one line, but otherwise avoid them. And Always Avoid Title Case, Because Your Headings Aren’t Titles.
Don’t underline. Why? Review underlining.
Don’t center, subject to the exceptions in centered text.
The best way to emphasize a heading is by putting space above and below, because it’s both subtle and effective.
Use bold, not italic. For headings, bold is easier to read than italic and stands out better on the page. And since the choice is bold or italic—not both—you should prefer bold. But even then, it’s an option, not a requirement. Non-bold headings work too.
You can make the point size bigger, but just a little. Use the smallest increment necessary to make a visible difference. If your text is set in 12 point, you needn’t go up to 14 or 15 point. Try a smaller increase—to 12.5 or 13 point.
Only use two levels of indenting, even if you use more than two levels of headings. Some writers like to indent every heading a little farther. Bad idea. Once your heading is no longer anchored to something on the left edge of the text, it’s just floating in space.
If you’re using bold in your heading, you can also try reducing the point size by a half or full point. If your font has a relatively heavy bold style (like Times New Roman), reducing the size can offset the effect of the darker color, giving you subtler emphasis.
See hierarchical headings for tips on how to number headings.